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Position Classification Description

Position Class Code / Title: A7094 / Mgr,Div Supp Svcs
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 15

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Directs, manages, and facilitates the business management of the multi-faceted components of an operating Division or equivalent core component of the University, including financial, human resources, physical resources, and departmental evaluation and strategic planning. Serves as the Vice President's principal representative, liaison, advisor, and problem-solver for operational, administrative, and resources issues related to the Division and its various departments and components.

Duties and Responsibilities

  1. Plans, develops, implements, and administers the Division's unrestricted budget; reviews, analyzes and verifies budgets, reviews availability of funding, and approves all budget revisions.
  2. Coordinates the development of budget guidelines, special and annual legislative funding requests, and budget documents for the Division; reviews and advises on the financial viability and the relative ranking of capital requests and special funding proposals.
  3. Advises and assists the Vice President, Division directors, and others on a wide range of business, financial, personnel, and facilities matters.
  4. Assists the Vice President and the Division for the development and implementation of short- and long-term strategic plans and operations; assists with the development of integrated business plans.
  5. Completes Banner approvals for higher levels of spending for the Division.
  6. Reviews and approves various transactions on behalf of the Vice President, to include hiring documents, budget revisions, and exceptions; plans and manages the Vice President's office finances.
  7. Designs and develops customized reporting tools for fiscal and budget analysis, projections, revenue generation, and operation expenditures.
  8. Participates with the Vice President and Division directors in policy development, business management, and integrated problem resolution.
  9. Serves as a primary liaison with representatives of external funding agencies and organizations; provides special data and analyses, and negotiates preliminary funding approvals and contractual options.
  10. Oversees and facilitates all Divisional human resources hiring requisitions and terminations, administration procedures and documentation for the Division; develops and coordinates JAQ's, prospective job descriptions, and recruitment planning and implementation, as appropriate.
  11. Compiles research, scheduled and special reports, analyses, and feasibility studies.
  12. Performs research and analysis to evaluate programs, make recommendations, and development of more cost-effective organization of funding, organizational structures, and programming mechanisms.
  13. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  14. Serves on a variety of University planning and policy-making committees.
  15. Oversees and assists with the Division's planning, programming, and marketing of promotional events, outreach, and website development.
  16. Participates in the development and establishment of Divisional and University policies and procedures.
  17. Represents the Vice President at meetings and various institutional functions including governmental and/or a range of constituencies within the community at large.
  18. Coordinates and oversees the implementation and completion of special projects for the Vice President.
  19. Initiates and responds to correspondence and communications for the Vice President.
  20. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to develop and maintain complex budgets in a multi-faceted higher education setting.
  • Ability to work under pressure and meet deadlines.
  • Ability to analyze budgetary expenditures for compliance with approved budget.
  • Skill in organizing resources and establishing priorities.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Ability to serve as a representative at community or business functions.
  • Knowledge and understanding of funding policies, procedures, regulations, and standards as applied to public institutions.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Ability to make evaluative judgments.
  • Knowledge of the UNM Banner system and the ability to approve Divisional requisitions and expenditures.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Ability to analyze complex financial information and draw appropriate conclusions.
  • Ability to foster a cooperative work environment.
  • Knowledge and understanding of higher education administrative and human resources processes.
  • Employee development and performance management skills.
  • Knowledge of alternative operational and program funding mechanisms.
  • Ability to develop, plan and implement short- and long-range goals and strategic planning.
  • Knowledge of faculty and/or staff hiring procedures.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017