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Position Classification Description

Position Class Code / Title: A7079 / Assoc Dir,Real Estate
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 16

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Manages and oversees the operations of assigned department activities related to the institution's real property assets, to include asset management, portfolio management, property management, development and construction, disposition, and leasing, ensuring compliance with established institutional plans, policies, and directives. Analyzes, develops, and implements financing and marketing plans, policies, and procedures. Assists as appropriate in the overall management of the department, to include day-to-day operations, fiscal management and administration, and human resources management.

Duties and Responsibilities

  1. Develops and establishes policies and objectives consistent with those of the organization to ensure efficient operation of individual departments.
  2. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  3. Negotiates and prepares contracts, leases, deeds, mortgages, and other real property legal documents for approval by the Director, Real Estate and/or University administration.
  4. Manages assigned real estate projects to ensure maximum return and profitability; oversees compliance with lease terms, including rental payments.
  5. Analyzes the real estate market to identify investment opportunities; recommends the acquisition and/or disposition of real properties in accordance with established plans, policies, and directives.
  6. Analyzes and recommends income-producing strategies for real property assets, to include project financing, marketing strategies, development structure, and target tenants.
  7. Participates in the development and management of annual budgets for the organization; performs periodic cost and productivity analyses, and prepares financial reports.
  8. Represents the organization in interactions with various institutional divisions, as well as externally to the media, government agencies, funding agencies, students, the local community, and/or the general public.
  9. Assists or acts on behalf of the Director, Real Estate, in presentations to University administration, regents, and/or various external governmental or administrative bodies on institutional real estate matters.
  10. Participates in the development and establishment of overall policies, objectives, and short- and long-range plans; develops and implements projects and programs to assist in the accomplishment of established goals.
  11. Plans, develops, and implements strategies for generating resources and/or revenues for the department, as assigned.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of real estate management principles and techniques.
  • Knowledge and understanding of organization structure, workflow, and operating procedures.
  • Skill in organizing resources and establishing priorities.
  • Knowledge of laws, regulations, methods, and techniques in area of specialty.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge of business practices and procedures.
  • Knowledge of marketing strategies, processes, and available resources.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to foster a cooperative work environment.
  • Skill in conducting real estate development feasibility studies and analyses.
  • Knowledge of financial/business analysis techniques.
  • Knowledge of budgeting and fiscal management principles and procedures.
  • Ability to negotiate and manage contractual arrangements.
  • Research, analytical, and critical thinking skills.
  • Advanced verbal and written communication skills and the ability to present effectively to small and large groups.
  • Strong interpersonal and community relations skills and the ability to work effectively within a diverse community.

Conditions of Employment

  • Successful candidate must either possess a current State of New Mexico Real Estate Broker's License or obtain such licensure within 12 months of date of hire.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017