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Position Classification Description

Position Class Code / Title: A7077 / Mgr,Office of Space Mgmt
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 15

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Manages the efficient and optimal use of the University's facility space resources, and implements a comprehensive space utilization strategy for multiple campus sites. Maintains a computerized facility space inventory, identifies and assists in the allocation of space to campus units for a specific functions or purposes. Performs comprehensive space utilization studies and analyses, and produces space utilization reports for the various University Campuses and associated State entities.

Duties and Responsibilities

  1. Develops, reviews, and modifies University facilities space management policies, guidelines, and other specific practices and processes for implementation, in accordance with overall University facilities planning strategies and policies.
  2. Assists the Space Allocation Committee in the analysis and interpretation of constituent requests for new or additional space within the context of existing guidelines, strategies, and constraints.
  3. Researches and provides advisement to senior management on current and emerging campus space needs; collaborates in the establishment of space demand forecasts in support of the development of University capital plans.
  4. Develops, manages, and maintains currency of an accurate University Facilities Inventory, to include file structure, data, and base maps of facilities and real property.
  5. Collaborates with Capital Projects and Physical Plant Department in the space change planning, advising on the application of guidelines in the distribution of space; identifies and recommends high payback space renewal and reallocation opportunities.
  6. Performs periodic audits of space assignments; researches and analyzes the use of all current spaces; prepares reports on space utilization and efficiency, and recommends intra-organizational space usage strategies.
  7. Develops criteria, benchmarks, and procedures to evaluate efficiency and optimize the allocation and utilization of existing space accommodation.
  8. Provides space inventory and utilization information and reports to constituent administrators and representatives as appropriate; manages the reporting of updated inventory data to financial entities and State and Federal agencies, as required.
  9. Assists in maintaining an organizational structure and staffing to effectively accomplish the organization's goals and objectives; recruits and manages department staff, including work allocation, problem resolution; motivates employees to achieve peak productivity and performance.
  10. Develops and establishes strategies and operating objectives consistent with those of the organization to ensure efficient and effective implementation of major cross-University projects.
  11. Develops and assists in managing annual budget for the office and performs periodic cost and productivity analyses.
  12. Recommends and participates in the development of University policies and procedures; may serve on University planning and policy-making committees.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Skill in budget preparation and fiscal management.
  • Analytical, evaluative, and critical thinking skills.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge and understanding of institutional space allocation principles and best practices.
  • Knowledge and understanding of facilities space coding.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to foster a cooperative work environment.
  • Excellent mathematical skills.
  • Ability to compile and analyze statistical data, draw inferences, and prepare strategic and operational reports and recommendations.
  • Advanced skills in computerized spreadsheeting and database management.
  • Excellent interpersonal skills and the ability to deal credibly and effectively with senior institutional leadership.
  • Working knowledge of Autocad.
  • Advanced verbal and written communication skills and the ability to present effectively to small and large groups.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017