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Position Classification Description

Position Class Code / Title: A7040 / Univ Policy & Admin Plng Dir
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 16

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Oversees the planning and administration of integrated institutional policies of record for core areas including the Board of Regents, business, finance and accounting, human resources, general administration, research and technology, insitutional advancement, campus services, and facilities development. Oversees and coordinates the final design and publication of official UNM policy documentation. Participates in the re-engineering of institutional processes as appropriate, and provides administrative and functional leadership in the planning and execution of strategic projects and programs of broad institutional significance.

Duties and Responsibilities

  1. Oversees production of approved policies and policy revisions for inclusion in the university's business policies manual, and the Board of Regents Policy Manual.
  2. Establishes and chairs policy-making committees; consults with university administrators, reviews input from the university community, and makes recommendations on additions, revisions, or clarifications to business policy.
  3. Researches and analyzes policy concepts, complex policy issues, and legal implications of proposed university business policies through publications, federal, state, and local laws, regulations, and guidelines, and other institutions.
  4. Develops and/or oversees development of administrative policy drafts for review and approval by university administration; creates and presents comprehensive reports, recommendations, and policy proposals to support strategic administrative initiatives.
  5. Oversees and coordinates the development of strategic programs on a project management basis, to include development of budgets and projections, identification of funding sources, and development and preparation of funding proposals.
  6. Coordinates the administration of multiple strategic programs, and serves as a principle point of liaison between program principals, administrators, and funding sources.
  7. Facilitates interdisciplinary collaborative efforts among faculty and/or senior staff and the development of extramural support.
  8. Manages and coordinates the implementation and administration of integrated program development strategies, policies, and procedures for the activity.
  9. Manages the day-to-day operations of the university business policies office, ensuring compliance with university, state, and federal laws, regulations, and guidelines.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 7 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Advanced knowledge of and skill in the development of institutional policies and procedures documentation applicable to a public sector environment.
  • Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information.
  • Ability to draw conclusions and make recommendations based on research data and findings.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge of federal, state, and local regulations, guidelines, and standards in area of expertise.
  • Knowledge and understanding of the principles, processes, and requirements for strategic planning and development within a public institution.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of project management principles, practices, techniques, and tools.
  • Organizing and coordinating skills.
  • Knowledge of university and/or public institution budgeting and funding procedures, standards, and documentation requirements.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017