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Position Classification Description

Position Class Code / Title: A7028 / Assoc Dir,University Svcs
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 16

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under limited direction, plans, administers, and coordinates the activities of a wide range of internal business service organizations that provide diverse operational support to the University's main campus and Health Sciences Center. Specifically provides direction and leadership for the following functional units: University Services Administration, University Mailing Systems, the University Copy Center, COE Copy Center, Records Management, Surplus Property, Inventory Control, the Chemical and Research Laboratory Supplier, Health Sciences Center Institutional Services including Shipping and Receiving, and other related University services as appropriate. Develops and implements strategic business plans, policies, objectives, and systems related to the units under the position's purview and ensures that processes are effective, efficient and compliant with Federal, State and University regulations, policies and codes.

Duties and Responsibilities

  1. Directs and oversees the planning, development and administration of all units reporting to this position; reviews and evaluates the integrated processes, operating systems and workflow of all units to ensure and enhance effectiveness, efficiency and compliance with overall organizational goals, objectives and strategic plans.
  2. Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement.
  3. Exercises broad overview of unrestricted and restricted fiscal activity to ensure sufficient fiscal controls to safeguard institutional funds while allowing the institution to accomplish its programmatic missions.
  4. Designs and produces financial statements, financial reports, audit activities, and other informational reports and requests; ensures accuracy and integrity of financial reporting.
  5. Provides direction and assistance to university organizations regarding accounting and purchasing policies and procedures, implementation of new practices and efficient control and utilization of financial resources related to University Services units.
  6. Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses.
  7. Develops and implements changes based on university policies and procedures, federal policies and directives, and current accounting practices that directly or indirectly impact the university.
  8. Directs and coordinates strategic and day-to-day human resources development, management and administration to effectively accomplish the organization's goals and objectives; oversees supervision of personnel, including employee motivation, work allocation, promotion, problem resolution, employee relations and performance evaluation.
  9. Establishes and oversees the development, implementation and administration of training programs and initiatives for staff members and departmental end users of the organization's services.
  10. Recommends and participates in the development of university policies and procedures; may serve on university planning and policy-making committees.
  11. Provides leadership to the University in the investigation and evaluation of new business and IT technology products; works collaboratively with current providers to improve and enhance business solutions within the framework of institutional policies, strategies, and conventions.
  12. Plans, develops, and implements strategies for generating resources and/or revenues for the organization.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of federal and state financial regulations, and university financial policies and procedures.
  • Skill in budget preparation and fiscal management.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Knowledge of fiscal controls related to the safeguarding of institutional funds.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Ability to identify and secure alternative funding/revenue sources.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of computerized information systems used in financial and/or accounting applications.
  • Organizing and coordinating skills.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Knowledge of financial/business analysis techniques.
  • Ability to develop financial plans and manage resources.
  • Knowledge of current changes and/or developments in federal, state, local accounting laws, and university policies and procedures.
  • Knowledge of faculty and/or staff hiring procedures.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017