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Position Classification Description

Position Class Code / Title: A7011 / Assoc Dir,Business Operations
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 14

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Directs and oversees the business, fiscal management, and commercial services functions of a major, client-based university service entity. Plans, oversees, and coordinates capital and operating expenditures and fiscal systems, and provides leadership and direction in the generation and development of revenue sources for the operation.

Duties and Responsibilities

  1. Directs and oversees the planning, development, and administration of all business/commercial activities, programs, auxiliary enterprises, inventory control, and services of the organization.
  2. Oversees all facets of the daily operations of the organizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations.
  3. Manages and coordinates the financial/fiscal operations of the organization, to include the development and administration of capital and/or operating budgets and expenditures, and the establishment and management of financial control systems.
  4. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
  5. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  6. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit.
  7. Plans, develops, and implements methods and facilities for enhancing revenue sources and/or generating new revenue sources for the organization.
  8. Coordinates the preparation of financial statements, financial reports, special analyses, and information reports; presents recommendations for programmatic and fiscal changes.
  9. Manages and oversees the establishment and administration of contractual arrangements and leased properties with external vendors, concession operators, and/or suppliers.
  10. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to develop and maintain recordkeeping systems and procedures.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Knowledge of customer service principles, techniques, systems, and standards.
  • Skill in budget preparation and fiscal management.
  • Ability to communicate effectively, both orally and in writing.
  • Skill in the use of personal computers and related software applications.
  • Knowledge and understanding of commercial operating principles, practices, and procedures within area of business specialty.
  • Skill in organizing resources and establishing priorities.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Ability to plan, implement, and administer financial information and control systems.
  • Knowledge of project management principles, practices, techniques, and tools.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Accounting experience in an academic setting.
  • Ability to develop and implement creative revenue-generation plans, programs, and initiatives.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Ability to negotiate and manage contractual arrangements.
  • Ability to develop financial plans and manage resources.
  • Knowledge of faculty and/or staff hiring procedures.

Conditions of Employment

  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017