Summary

Under indirect supervision, oversees a large, integrated contract/grant funded program consisting of a set of interconnected component activities, and/or a group of associated, separately contract/grant funded programs. Implements work scope, establishes funding, provides program/project planning, budgeting, and administration, and develops related operational policies and procedures. The programs/projects administered are usually focused on an associated set of complementary objectives within an overall mission, may be scientific, research, services, and/or education oriented. Represents program activities at the state- and/or regional-level and maintains responsibility for the appropriate use of programmatic funds within the parameters of the contract(s)/grant(s), typically exceeding $1 million per fiscal year. This is typically a term position tied to the contract/grant funding period, which requires approval by Human Resources Compensation prior to use.

Duties and Responsibilities

1. Plans, develops, implements, and coordinates a university project(s) or program(s).
2. Designs and implements systems to assess, collect, maintain, and analyze data; generates interim progress reports, final reports, evaluation, and other information related to project(s) or program(s).
3. Establishes and implements short- and long-range goals, objectives, policies, and operating procedures; monitors and evaluates operational effectiveness and effects changes required for improvement.
4. Directs, manages, and oversees the daily administrative components of program(s)/project(s).
5. Designs, establishes, and maintains staffing and an organizational structure to effectively accomplish the program/project function; recruits, employs, trains, supervises, and evaluates program/project staff.
6. Develops and implements systems and processes to establish and maintain records for the operating unit.
7. Performs community liaison and outreach activities for program(s)/project(s).
8. May engage in contract negotiations and/or perform research; may produce and/or market project(s) and/or product(s).
9. Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses.
10. Plans and develops strategies for generating resources and/or revenues for the project; may prepare contract and/or grant proposals.
11. Recommends, participates in the development of, and establishes policies and procedures; may serve on department/division/university planning and policy-making committees.
12. May represent the university to various institutional divisions as well as externally to governmental agencies, funding agencies, national organizations, and the general public.
13. Provides expertise in a specialized field and often participates in local or statewide task forces.
14. May serve as Campus Security Authority as outlined by the Clery Act.
15. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified; two of which are management level experience.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

• Ability to develop and maintain recordkeeping systems and procedures.
• Skill in the use of computers, preferably in a PC, Windows-based operating environment.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Skill in budget preparation and fiscal management.
• Ability to communicate effectively, both orally and in writing.
• Ability to gather data, compile information, and prepare reports.
• Ability to serve on task forces and/or committees.
• Program planning and implementation skills.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Skill in organizing resources and establishing priorities.
• Ability to develop, plan, and implement short- and long-range goals.
• Ability to make administrative/procedural decisions and judgments.
• Knowledge of contracts and grants preparation and management.
• Ability to design and implement systems necessary to collect, maintain, and analyze data.
• Ability to identify and secure alternative funding/revenue sources.
• Knowledge of management principles and practices.
• Skill in developing policy and procedure documentation.
• Knowledge of financial/business analysis techniques.

Distinguishing Characteristics

Position requires: a) complex and integrated program planning, management and development for multiple state and/or regional-level programs funded through contract(s)/grant(s); b) provision of advanced technical/professional leadership and direction in areas of expertise; c) strategic representation and collaborative interaction with a wide range of high-level internal and external constituencies; d) establishment and administration of integrated program budgets, operating policies and standards, and management systems; e) establishment, development, and management of multiple program funding and resources, typically exceeding $1 million per fiscal year; f) strategic management and supervision of program management and staff in support of multiple program activities.

Working Conditions and Physical Effort

• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 09/06/2019