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Position Classification Description

Position Class Code / Title: A5061 / Coord,President's Ofc Events
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 12

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Creates, directs, and coordinates multiple and various university and community-based events for the Office of the President. Consults within the Office of the President to determine event goals and objectives, obtains budget and operational permissions, and oversees all aspects of the planning, implementation, and management of each event.

Duties and Responsibilities

  1. Provides expert advice to the President and/or designee in the conception, planning, development, and implementation of President's Office events.
  2. Coordinates the operational planning of events, to include budget proposals recommendations for facilities, staffing, technology, equipment, logistics, and/or other related issues.
  3. Serves as principal liaison between administrators in the UNM Foundation, athletics, academic units, external organizations, and individual guests with regard to the logistical operations of the President's events.
  4. Designs, implements, and evaluates organization and staffing needed to effectively accomplish events initiated by the President; provides oversight of staff and contracted vendors on an event basis.
  5. Facilitates events on-site, ensuring that event operations are cost effective and in accordance with goals and objectives; maintains relationships with attendees and resolves or manages the resolution of problems and issues as they arise.
  6. Coordinates and/or collaborates with university departmental or external constituent leadership, as appropriate, in the planning and administration of events involving the President.
  7. Provides coordination and facilitation associated with Presidential attendance at regional, national, and international events, as appropriate.
  8. Serves as a point of consultation for university constituencies on matters pertaining to event planning and management of events associated with the Office of the President.
  9. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Demonstrated ability to plan and manage a variety of public events.
  • Skill in organizing resources and establishing priorities.
  • Knowledge and appreciation of the operational, logistical, and resource requirements of public events.
  • Effective verbal and written communication skills.
  • Outstanding interpersonal skills and demonstrated ability to communicate and work effectively in professional and social relationships.
  • Knowledge of public institution purchasing procedures, regulations, and standards.
  • Ability to interpret operational needs and consult with colleagues to develop integrated, creative solutions.
  • Strong analytical, critical thinking and decision making skills.

Working Conditions and Physical Effort

  • Work schedules are event driven and vary from week to week. Flexible hours, seven days a week.
  • Light physical activity. Work may involve occasional assistance of others in the manipulation of heavy objects and some standing or walking, usually for not more than 2 hours a day.
  • No or very limited exposure to physical risk.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017