This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.
The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.
Plans and coordinates the efficient management of office services to include administrative, operational, fiscal, and other related functions. Performs tasks which require skills in organization, knowledge of operations within the unit, and overall knowledge of other departments.
Duties and Responsibilities
Manages, controls and coordinates daily fiscal activities including budgets, funding, grants, contracts, foundation accounts, inventories, travel, payroll, purchases, shipping, receiving and printing services.
Oversees daily administrative activities of department; maintains and processes payroll, sick and annual leave documents; provides information on administrative procedures and requirements to faculty, staff and students; provides supervision to subordinate personnel.
Reviews, reconciles, and evaluates monthly ledgers, budgets, and financial reporting system reports for unit accounts.
Manages cash, cash-related receipts, accounts receivable and credit and collection functions; ensures timely processing of billings, payments, collections and deposits; processes paperwork to transfer funds, and reports monthly tax information.
Provides computer support to department; plans purchases of equipment, upgrades, software and peripheral equipment.
Prepares cost accounting data for publishing and contract artists; arranges domestic and international travel for artists and reimburses expenses; provides quarterly sales reports to artists and reimburses revenue according to established contracts.
Assists with administration of student selection and admission process; provides information to current and prospective students and processes paperwork for foreign student admission; provides routine student advisement and problem resolution.
Participates in formulation of departmental policies, and provides assistance in planning, implementation, evaluation and modification to existing operations, systems and procedures; interacts with members of university community, vendors, clients and funding source representatives.
Coordinates or assists with special department activities including conferences, workshops, and special functions such as exhibits and open houses.
Performs miscellaneous job-related duties as assigned.
Minimum Job Requirements
Successful completion of at least 60 college-level credit hours; at least 1 year of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Records maintenance skills.
Skill in the use of personal computers and related software applications.
Ability to gather data, compile information, and prepare reports.
Program planning and implementation skills.
Ability to analyze and solve problems.
Knowledge of standard and/or fund accounting principles, methods, and applications.
Ability to make independent, routine procedural decisions.
Knowledge of university accounting procedures involving procurement, travel, and/or employment.
Knowledge of management principles and practices.
Knowledge of finance, accounting, budgeting, and cost control procedures.
Organizing and coordinating skills.
Knowledge of accounts receipting practices and procedures.
Ability to plan, develop, organize, and facilitate community training programs, seminars, and workshops.
Knowledge of current changes and/or developments in federal, state, local accounting laws, and university policies and procedures.
Conditions of Employment
This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
Working Conditions and Physical Effort
No or very limited physical effort required.
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.
The University of New Mexico provides all training required by OSHA to ensure employee safety.