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Position Classification Description

Position Class Code / Title: A5009 / Coord,Procurement Card Svcs
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 10

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Coordinates the administration of an employee purchasing card program, to include obtaining cards for employees, coordinating security provisions, coordinating bank transfers and related administrative activities, installing and maintaining software systems and programs, and coordinating the application and enforcement of business policies and standards. Trains, supervises, and evaluates administrative staff engaged in various support activities.

Duties and Responsibilities

  1. Coordinates daily electronic transfer of files and upload of cardholder transactions to the accounts payable system.
  2. Monitors procurement card activity and usage patterns; investigates unusual patterns or anomalies, and determines and/or recommends appropriate action, to include disciplinary action, as appropriate.
  3. Establishes and administers purchasing card contracts with vendors and authorized campus card holders.
  4. Develops and delivers training programs for all campus staff members authorized to use purchasing card.
  5. Serves as primary liaison between the university and the purchasing card provider; serves as ombudsman for the program, troubleshooting university user issues as they arise.
  6. Creates, modifies, suspends, and/or cancels user accounts as appropriate, depending on investigated circumstances.
  7. Proposes policy and procedure changes as part of continuous quality improvement process.
  8. Develops and implements modifications to custom computer software, as appropriate.
  9. Serves as a reference help desk for campus employees.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of contracting process and associated local, state, federal, and other regulations.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge and understanding of computerized accounting systems
  • Knowledge of appropriate credit card usage patterns and associated legislation, regulations, guidelines, and standards.
  • Ability to analyze and solve problems.
  • Knowledge of financial and accounting principles and procedures as related to procurement card services.
  • Skill in examining and implementing continuous quality improvement strategies and procedures.
  • Ability to troubleshoot and modify automated accounting system software.
  • Ability to develop and present educational programs and/or workshops.

Distinguishing Characteristics

    Position requires: a) troubleshooting and modifying automated accounting system software; b) creating, modifying, suspending and canceling users accounts; c) establishing purchasing card contracts with vendors; d) monitoring card activity; investigating anomomalies, and recommending appropriate action; and e) coordinating daily electronic transfer of cardholder transactions .

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017