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Position Classification Description

Position Class Code / Title: A3028 / Real Estate Associate 3
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 13

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Facilitates and assists in the execution of various university real estate matters of the department or its business or service units including property management, leasing, real property acquisition, facilities construction, site planning and development, and marketing. Establishes or assists in the establishment of various budgets, financial and fiscal reporting activities of the business or service unit. Coordinates and assists in the completion of real estate matters as member of the real estate business or service unit management team. Ensures compliance with institutional plans, policies, and directives.

Duties and Responsibilities

  1. Participates directly in the development and establishment of relevant policies and objectives consistent with those of the department to ensure efficient operation of the business or service unit.
  2. Oversees the property management of multiple buildings including services contracts, maintenance, and repairs.
  3. Prepares leases, including amendments and renewals, and other real property legal documents in conformance with University requirements and standards.
  4. Directs the negotiation and coordination of real property acquisitions, including primary market research, identification of targeted acquisitions, completion of required due diligence, contract management and administration, and applications and submissions required for governmental approvals.
  5. Participates in the management of construction, modification, and renovation of space managed by the department or leased on behalf of other departments, including determination of scope of work, hiring architects and engineers, obtaining contractor bids, and construction oversight.
  6. Coordinates the planning and management of property development projects, including highest and best use, land planning, infrastructure planning and design, and site development construction.
  7. Oversees the marketing of real estate developments, as applicable, including maintaining good tenant relations, preparation of marketing materials, and written and oral presentations to business, industry, community and government.
  8. Develops and manages the annual budgets for the unit and performs periodic cost and economic performance analyses. Prepares financial reports for senior real estate management.
  9. Represents the unit principal in interactions with various institutional divisions as well as, under direct supervision of senior real estate management, externally to media, government agencies, funding agencies, students, the general public, and local community.
  10. Oversees the development of overall policies, objectives, and short- and long-range plans; develops and implements projects and programs to assist in the accomplishment of established goals.
  11. May supervise personnel which typically includes recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 4 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to coordinate and/or supervise independent contractors.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Skill in organizing resources and establishing priorities.
  • Knowledge of business practices and procedures.
  • Knowledge of marketing strategies, processes, and available resources.
  • Knowledge of budgeting, cost estimating, and fiscal management principles and procedures.
  • Knowledge of real estate, property management, development, and construction principles and techniques.
  • Ability to understand, negotiate and manage contractual arrangements, including real estate leases and transaction documents.
  • Research, analytical, and critical thinking skills.
  • Ability to foster a cooperative work environment.
  • Knowledge of space and facilities planning principles and techniques.
  • Advanced verbal and written communication skills and the ability to present effectively to small and large groups.
  • Skill in the use of personal computers and related software applications.
  • Strong interpersonal and community relations skills and the ability to work effectively within a diverse community.
  • Ability to summarize data, draw conclusions and inferences, and prepare reports and/or presentations.
  • Ability to review and evaluate contractor proposals and bids.
  • Knowledge of laws, regulations, methods, and techniques in area of specialty.
  • Employee development and performance communication skills.
  • Ability to analyze and interpret the needs of customers and offer appropriate solutions.
  • Ability to perform complex tasks and to manage multiple projects.
  • Knowledge of organizational structure, workflow, and operating procedures.

Distinguishing Characteristics

    a)Prepares leases and other real property legal documents. b) Directs and coordinates the negotiation of real property acquisitions that include market research, identifying targeted acquisitions, completion of due diligence, contract management and administration and any applications and submissions required for governmental approvals. c)Coordinates the planning and management of property development projects. d)Oversees the marketing of real estate development activities. e)develops and manages the annual budget for the unit, performs periodic cost and economic performance analysis and other unit financial reporting as required

Conditions of Employment

  • Successful candidate must possess a current NM Real Estate Associate Broker or Qualifying Broker License OR must obtain such licensure within 12 months of date of hire.

Working Conditions and Physical Effort

  • No or very limited exposure to physical risk.
  • No or very limited physical effort required.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017