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Position Classification Description

Position Class Code / Title: A1028 / Real Estate Associate 1
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 09

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Performs a variety of clerical, administrative, and research duties in the Real Estate Department. Develops, implements, and maintains systems and databases related to real estate records and legal documents. Assists department staff in the areas of leasing, property management, real property acquisitions, and scheduling of meeting room space.

Duties and Responsibilities

  1. Maintains property files and appropriate records of university-owned real estate, including property ownership files, deeds, leases, easements, and related documents.
  2. Performs on-going market research to provide senior real estate management current information regarding listings of ewL property adjacent to the university.
  3. Assists with the property management of multiple buildings including services contracts, maintenance, and repairs.
  4. Assists in the negotiation and preparation of leases, including amendments and renewals, and other real property legal documents in conformance with university requirments and standards.
  5. Assists with interpreting market and financial data and provides analysis in support of the department's property management, leasing, and/or real property acquisition functions.
  6. Assists with coordinating the database and financial reporting functions for the assigned department business unit, including database entries and the preparation of regularly scheduled reports for senior real estate department management.
  7. Assists with the use of department-managed revenue generating facilities for meetings, conferences, special events, and short-term or temporary occupancies.
  8. Assists with the marketing of real estate projects, as applicable, including maintaining good tenant relations, preparing marketing materials, and assisting with written, electronic, and oral presentations to business, industry, community and government.
  9. Assists in the development and management of annual budgets for the unit and assists in preparation of periodic cost and economic performance analyses. Assists in the preparation of financial reports for senior real estate management.
  10. Participates in representing the unit in interactions with various institutional divisions to insure consistent delivery of internal support services. Coordinates the activities of internal services and outside vendors, contractors, and suppliers.
  11. Assists and participates in the development of overall policies, objectives, and short- and long-range plans; develops and implements projects and programs to assist in the accomplishment of established goals.
  12. May supervise and/or lead lower graded staff and/or student employees.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Skill in organizing resources and establishing priorities.
  • Knowledge of business practices and procedures.
  • Knowledge of marketing strategies, processes, and available resources.
  • Knowledge of budgeting, cost estimating, and fiscal management principles and procedures.
  • Knowledge of real estate, property management, development, and construction principles and techniques.
  • Advanced verbal and written communication skills and the ability to present effectively to small and large groups.
  • Ability to foster a cooperative work environment.
  • Research, analytical, and critical thinking skills.
  • Employee development and performance management skills.
  • Skill in the use of personal computers and related software applications.
  • Ability to review and evaluate contractor proposals and bids.
  • Strong interpersonal and community relations skills and the ability to work effectively within a diverse community.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Ability to perform complex tasks and to manage multiple projects.
  • Ability to analyze and interpret the needs of customers and offer appropriate solutions.
  • Ability to summarize data, draw conclusions and inferences, and prepare reports and/or presentations.

Distinguishing Characteristics

    a)Performs administrative, clerical and research functions for unit. b)Responsible for file and database management of property and leasing documents such as deeds, leases and easements. c)Supplies and assists Real Estate team with interpreting on-going market research that include listings of ewl properties in close proximity to the university. d)Assists in the development and management of annual budget for the unit.

Conditions of Employment

  • Successful candidate must possess a current NM Real Estate Associate Broker or Qualifying Broker License OR must obtain such licensure within 12 months of date of hire.

Working Conditions and Physical Effort

  • No or very limited exposure to physical risk.
  • No or very limited physical effort required.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017