This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.
The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.
Coordinates the pre-award planning, organization, and preparation, and the post-award administration of various grants assigned to one or more research and/or clinical departments of the university. Interacts with investigators and administrative staff to ensure that grants are in compliance with regulatory, funding agency, and policy requirements. Provides guidance and support to investigators in the identification and development of grant opportunities.
Duties and Responsibilities
Coordinates the planning and preparation of grant proposals for one or more departments; provides guidance and assistance to investigators in the interpretation of funding agency regulations and requirements.
Serves as a liaison between investigators, granting agencies, and the HSC Controllers office in the budgeting and preparation of grant proposals; researches agency and HSC requirements and compiles and prepares comprehensive budget justifications for investigators;.
Prepares and compiles all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
Advises and/or assists as appropriate in the design, formatting and preparation of grant documentation, to include creation of computerized statistical summaries and/or graphics.
Develops and maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information; creates and distributes standard and special reports, studies, summaries, and analyses, as required.
Develops and maintains a library of reference documentation, including such information as funding agency requirements and forms, investigator profiles and curriculum vitae, abstracts and reference literature, and other pertinent material.
Provides advice and guidance to researchers on the application of grant funding policies, regulations, and procedures; facilitates and supports the research and identification of funding opportunities on behalf of investigators, as appropriate.
Monitors and coordinates the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed; manages administrative problems and/or budget changes occuring during the awarded granting period.
Maintains currency of knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implementation of changes, and on the impact of changes on funded operations.
Performs miscellaneous job-related duties as assigned.
Minimum Job Requirements
High school diploma or GED; at least 4 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
Ability to develop and produce grants and other proposals.
Ability to communicate effectively, both orally and in writing.
Knowledge of current developments/trends in area of expertise.
Ability to determine informational needs, to collect and analyze information, and to devise and develop statistical analyses and reports.
Skill in the use of personal computers and related software applications.
Database management skills.
Skill in organizing resources and establishing priorities.
Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
Ability to provide technical advice and information to faculty and staff in area of expertise.
Ability to make administrative/procedural decisions and judgments.
Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.
Knowledge of federal, state and/or community funding sources and mechanisms.
Knowledge of budgeting and fiscal management principles and procedures.
Ability to conduct literature searches.
Knowledge of potential sources of health care contract and grant funding.
Position requires: a) direct interaction with research investigators, funding agencies, and controller's office in the administrative aspects of budgeting and preparation of grant proposals; b) compilation and production of integrated grant submissions in accordance with funding agency requirements; c) development and maintenance of specialized files and databases for tracking and reference purposes; d) provision of advice and interpretation to investigators in the application of general and specific funding policies, regulations, and requirements; e) post-award monitoring of grants administration for adherence to regulations and agency requirements.
Conditions of Employment
This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
Working Conditions and Physical Effort
No or very limited physical effort required.
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.
The University of New Mexico provides all training required by OSHA to ensure employee safety.