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Position Classification Description

Position Class Code / Title: A0056 / HSC Contracts Advisor
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 13

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Reviews and coordinates final preparation of all goods and services contracts for the Health Sciences Center, consulting with attorneys regarding unsettled legal issues. Serves as principal point of liaison with internal and external contracting personnel on finalization of contract provisions. Reviews all contract proposals for completeness, accuracy, legal compliance, and adherence to appropriate terms and conditions, and coordinates remedial action as required. Participates in the design, development, and implementation of contracting policy, procedure, and documentation formats for the Health Sciences Center.

Duties and Responsibilities

  1. Develops and/or reviews and edits drafts of contracts established by components and/or programs of the Health Sciences Center.
  2. Reviews complex human research-related contracts and research agreements involving intellectual property, and provides advice and expertise to faculty and staff regarding associated issues.
  3. Researches, designs, and develops protocols for human research contract reviews, ensuring compliance with federal, state, and University regulations, policies, and procedures..
  4. Negotiates specific contractual issues and agreements with external entities as appropriate; participates in meeting and conferences pertaining to resolution of contracting issues.
  5. Assists as assigned with complex transactional and collaborative arrangements within the HSC, to include development and drafting of associated contracts and documents.
  6. Designs and prepares specific contract, agreement, and associated forms and document formats on behalf of constituent departments, as requested.
  7. Provides legal analysis of complex contractual, regulatory, and intellectual property issues associated with contractual arrangements, and assists internal contractors with associated legal issues as appropriate, under the direction of a licensed attorney.
  8. Participates in the review of new legislation requiring contractual compliance, and implements systems required to attain compliance; develops and/or ammends contracts to achieve compliance, negotiating legal issues as appropriate.
  9. Develops and presents training programs for HSC contracting units, internal staff, and others with respect to contracting concepts, principles, and procedures.
  10. Develops plans and documents for contract intake, and communicates new procedures to HSC personnel, using electronic and conventional media.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of contracting process and associated local, state, federal, and other regulations.
  • Ability to gather data, compile information, and prepare reports.
  • Knowledge of contract documentation and formatting.
  • Advanced writing and editing skills.
  • Knowledge of federal and state laws and regulations pertaining to human subject research contracts.
  • Computer skills, to include word processing and database management.
  • Ability to provide technical contractual advice and guidance to professional and managerial staff.
  • Ability to investigate and analyze information and draw conclusions.
  • Organizing and coordinating skills.
  • Ability to develop and present educational programs and/or workshops.
  • Knowledge of contract law.
  • Negotiating skills.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017