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Position Classification Description

Position Class Code / Title: A0024 / Med Investigations Assistant
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 07

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under general supervision, compiles, analyzes, and abstracts preliminary field reports of death for all OMI cases in New Mexico and specified areas of Arizona and surrounding states; prepares, audits, and disseminates official source documents and reports based on this information for direct use in internal, law enforcement, and judicial investigations. Develops and maintains data collection and management systems and procedures, and monitors operational compliance with all relevant laws, regulations, and policies for the handling and disposition of medical investigation information.

Duties and Responsibilities

  1. Receives preliminary field reports of death from investigators; abstracts, analyzes, and compiles information from these reports, and prepares legal source documents for use by external investigators, legal officials, and judiciary.
  2. Reviews and verifies documentation, ensuring that information contained therein is complete, accurate, and of a standard consistent with an official public record useable in a court of law.
  3. Coordinates the maintenance of confidential records and administrative processes and procedures related to OMI case files and reports of findings; acts as point of contact and reference for all investigative, medical, and administrative staff on relevant issues and problem solving.
  4. Utilizes the State of New Mexico/OMI alphanumerical coding system to assign death codes for statistical, research, and billing purposes.
  5. Reviews and edits all case charts for accuracy of narrative and coding; generates and executes report audits to ensure accuracy and finalization of reports for timely release to the public and legal entities.
  6. Trains and coordinates support staff, as appropriate, in the abstracting, coding, and disposition of information, documents, and records; provides advice and assistance to staff in the understanding and interpretation of unit procedure.
  7. Develops recordkeeping and tracking systems and procedures; ensures that the execution of procedures and protocols are in compliance with all legal, regulatory, and policy provisions for the handling of medical investigation information.
  8. Compiles, reviews, and distributes monthly autopsy statistical reports and weekly toxicology reports, based on information received and processed, for use by University Hospital.
  9. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Analytical skills.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to gather data, compile information, and prepare reports.
  • Skill in the use of personal computers and related software applications.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Knowledge of death investigation reporting procedures.
  • Ability to work in a death environment.
  • Ability to provide on-the-job and technical guidance and training to staff.
  • Ability to design and implement systems necessary to collect, maintain, and analyze data.
  • Knowledge of court processes and legal documentation requirements.
  • Knowledge of anatomy and physiology.
  • Knowledge and understanding of medical, forensic, and legal terminology as applied to death investigations.
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
  • Knowledge of a range of coding systems.
  • Knowledge of legal and regulatory provisions for the handling and disposition of medical investigation information.
  • Problem solving skills.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017